Office space zoning

Instruction for changing the function prescription

The owner of the property, as well as the tenant in agreement with the owner, can change the intended purpose, while there are two options for changing the purpose of the non-residential premises:

1. Transfer of the object to residential (according to Chapter 3 of the Housing Code of the Russian Federation).
2. Change in the type of activity.

The main stages of reprofiling the premises:

• drafting a project;
• its coordination with city services (gorvodokanal, SES, Ministry of Emergency Situations, etc.);
• preparation of documents and their submission to the authorized bodies of state administration;
• carrying out works corresponding to the design documentation and putting the building into operation;
• registration of a technical passport by a BTI representative;
• obtaining a new cadastral passport;
• applying to the registration authority to obtain a new certificate of ownership.

Where to go

Whatever the direction of work, coordination with the State Fire Supervision Authority will be required. To do this, contact the district fire department. To confirm compliance with sanitary and epidemiological standards, you need to obtain permission from Rospotrebnadzor. BTI will prepare floor plans for the rooms below and above the facility.

The documentation, along with the owner's application, is submitted to the County Prefecture. After a positive decision is made, the owner applies to the USRR, where a new registration of the premises is carried out.

Drafting and approval of the project

Before contacting the design office, you should find out the condition of the supporting structures, floors, wiring, water supply systems, and also whether redevelopment is possible in this building. Having the necessary documentation and the results of a preliminary survey, you can begin to draw up a project.

If necessary, additional sections can be included in the document:

• Constructive decisions;
• facade project;
• heating, ventilation;
• water disposal and water supply, etc.

Drawing up a project is the most difficult and responsible stage. Negotiation takes place in the following order:

1. Housing Inspectorate.
2. Fire supervision.
3. Sanitary and epidemiological supervision.
4. expert bureau.
5. Department of architecture (if the facade of the building is affected).

Preparation of documents

To change the purpose of the premises, you need to prepare the following documents:

• statement;
• legal documents;
• technical plan (read about the difference between a technical plan and a technical passport here);
• explication;
• redevelopment project;
• certificates from the BTI on the technical condition, inventory value;
• certificate of absence of utility debts.

Getting permission

After submitting the documents, local authorities study the object and consider the possibility of repurposing in up to six days. If a positive decision is made, the applicant is issued a permit with an unlimited validity period. If any violations are identified, a period of 10 days is given to eliminate them, after which the application is re-considered.

Financial costs

The main financial expenses are aimed at:

1. Preparation of project documentation.
2. Payment for the services of the Housing Inspectorate.
3. Covering the cost of construction work.
4. Payment of state duty.

The approximate price for services in Moscow and the region is:

Timing

It usually takes 1-2 days to prepare a technical opinion. Depending on the complexity, the project is prepared from several days to two months.

On average, it takes from 10 to 30 days to prepare BTI certificates and call a specialist. Working with an architect takes up to two weeks, and making changes to the documentation takes no more than 30 days.

Making changes to the cadastral plan

Changes to the cadastral documentation are made on the basis of a technical plan with a drawing and a description of the main parameters of the object. This procedure can take anywhere from three to eighteen days, depending on the complexity and extent of the change. The result is a completed cadastral passport with an updated layout of the facility.

Non-residential premises have their intended purpose, in accordance with which they are used.If the owner or tenant decides to change the type of activity, it is necessary to bring the premises in line with the new norms and requirements. To do this, its purpose is changing. The procedure is time-consuming and costly, requires certain knowledge and algorithm of actions.

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Benefits of a combined office

The preferred option for a modern office is a combined design. In such facilities, separate rooms are allocated for the head, meeting room, reception. Employees of all departments work in the same room, separated by stationary and mobile partitions.

The combined design of the office is chosen not only because of the lack of separate rooms. This option has several obvious advantages. He:

• saves on zoning costs;
• allows you to create an optimal layout;
• provides the ability to change the location of zones;
• reduces maintenance costs;
• provides comfortable conditions for communication of employees.

Combined office design

Acquisition, installation of office screens, mobile and stationary partitions is much cheaper than erecting walls, creating separate offices. There is no need to create communications in each room, install interior doors, etc.

The creation of blank walls significantly reduces the total area, does not allow you to create a layout that ideally matches the specifics of the work. By installing partitions, you can implement any project, provide each employee with excellent conditions.

Every office needs a makeover. Departments may increase, decrease the number of employees, need to create a new zone or remove an existing one, etc. You can make changes when zoning with partitions at no extra cost. These structures are removed, transferred promptly without damage to the premises itself.

Partitions will allow you to make changes to the zoning of the office at no extra cost

The cost of maintaining a combined office is an order of magnitude lower than the cost of a traditional facility. In a large room, it is easier to create ventilation and air conditioning systems, to install a convenient, reliable electrical network. The absence of unnecessary elements of heating and lighting systems significantly reduces the payment for these services.

Open space creates excellent conditions for communication of employees, productive group activities. For example, glass partitions in an office provide excellent visibility, but provide the “closed back” feeling necessary for comfortable work. The absence of separate cabinets, doors simplifies the process of moving around the office. A good overview allows department heads to control the progress of the workflow.

Glass partitions in the office provide a good overview

Office furniture

Adequate organization of office space requires ergonomic design and robust furniture construction.

When choosing furnishings, special attention is paid not only to the quality of fasteners and fittings, but also to the environmental friendliness of materials. Of the mandatory elements in the interior design of the office should appear:

1. Tables.These are not only workplaces, but also elements of the furnishings of meeting rooms, the boss's office, kitchens, waiting areas and recreation.

2. Places to sit, such as comfortable chairs and comfortable chairs. In relaxation zones, they can be replaced by soft corners

Comfortable chairs for comfortable work

3. Storage systems. More often, racks are taken for their role, although if there is room for roomy cabinets, they should not be abandoned.

4. Floor cabinets. Employees will be able to store stationery and personal items in their drawers.

Floor cabinets for storing stationery

Finding stylish furniture for a large office can be tricky. Ordering it individually is expensive. That is why most managers furnish the room with ready-made sets of standard design.

Ideally, use mobile furniture, which includes wheels. This will allow, if necessary, to quickly move the item or put it in a convenient position for use. The design of a modern office should also include modern chairs. It is advisable to choose dynamic models, where it is possible to adjust the height of the seat, correct the angle of the backrest, rotation and movement.

Office furniture on casters can be quickly moved if necessary

There are advantages to new models of office tables

In addition to the fact that they are ready to hide communication wires, which is very important for office interior design, tables can be transformed. You can work behind them not only sitting, but also standing.

Models for meeting rooms from one large structure are instantly transformed into several compact tables for group trainings.

Practical transforming table for the office

Cabinets can have a modular design, which will make them more convenient to use as document storage systems. It is desirable that the models have security locks.

If desired, from large-sized pieces of furniture in the office, you can create a kind of spatial composition

Lighting

Properly used light can significantly transform the interior of the office, make it more comfortable, and increase the efficiency of staff. Lack of light leads to rapid fatigue. The lighting of the office space should be designed in the same style. You can not use chandeliers, lamps belonging to different styles at the same time. This is a sign of bad taste. The style of lighting fixtures should be in harmony with the rest of the interior.

The required number and location of fixtures must be considered when designing an office

Employees should not experience discomfort caused by low lighting or the constant flickering of a blown lamp

Every work area should be well lit. To do this, you can use not only the main light. Work tables can be additionally illuminated with spotlights.

The load on vision will be significantly lower when using different types of light sources - direct and diffused, artificial or daylight

Research shows that bright and spacious offices motivate staff and increase productivity

Also, when choosing a lighting solution, it is important to consider the color palette of the design. If the palette is warm, do not use cold light.

This is a big mistake of people who are far from the sphere of design. Cold light will be relevant in factory premises.It will emphasize the industrial interior, give the atmosphere the necessary rigor, because the production process requires discipline. The leader can emphasize the creative atmosphere with the use of warm light. It will encourage staff to create new projects, develop ideas.

Main reasons for zoning

Even if you think that the color or texture zoning of home interiors is a whim, not a necessity, you will be right. This method plays, first of all, aesthetic role
, and partitions, shelves and pieces of furniture have long been used to highlight individual zones.

But simultaneous sticking will allow you not only to make the room more dynamic
: thanks to careful work, each zone of the home interior will maintain its own atmosphere.

Separation of zones by wallpaper is carried out for several reasons:

• the different purpose of the individual parts of the room requires the formation of a special design: a single style is not always capable of emphasize the individuality of each zone
  ;
• often even a small space of the bedroom, living room and other rooms requires visual separation
  . Massive cabinets or partitions will “eat up” an already small area, and properly selected wall shades can even provide a visual expansion of the interior;
• providing zoning with wallpaper is also useful if you do not know how combine furniture belonging to different
  . Most often this is typical for the living room: highlight the reception area using aged furniture - and with the right color delimitation of the space, such a design will not contradict the modern equipment of the rest of the room area;
• use is useful when it should be emphasize the main part of any room
  . More or patterned wallpapers are glued to a free wall and form a bright accent that makes this part of the interior the main one;
• zoning the interior with wallpaper is useful in rooms where several people live
  (for example, in a nursery). This approach allows everyone to decorate the walls in accordance with their own tastes and preferences.

Advice:
in order for the zoning effect to be more noticeable, try not to combine wallpapers of the same palette and saturation level. This approach is acceptable only when one of the wallpapers contains a large catchy pattern.

You will find many photo zoning wallpapers showing how this method contributes to the correction of space
. For example, narrow interiors, decorated with several wallpaper for walls at once, in compliance with the design rules of gluing, will be perceived as more proportional. Excessively spacious rooms that cause discomfort, you can visually reduce in size and make them more comfortable.

Basic rules for organizing office planning space

The question of what should be the working area is complex and ambiguous. Different companies respond to it differently. That is why developers often prefer to completely give the solution to this problem in the hands of the company.

And this is the reason why the free layout of the office is so popular at the moment - that is, a vast territory without partitions, where only the position of bathrooms and vertical communications is rigidly fixed. Otherwise, the owner of the company is free to decide how to organize the layout.

At the same time, one should not forget about several basic principles for the formation of the interior of this type of premises.Firstly, the overall dimensions and configuration of the area to be equipped, as a rule, do not allow all rooms to have natural light.

Secondly, bright color accents in a place intended for work are not always appropriate. They can serve as an additional irritant.

However, large halls without accents in the design also have a depressing effect on the psyche, they seem monotonous. Here you need to somehow find the edge, introducing the color very carefully. This can and should be done in meeting rooms, lounge areas, and halls.

Signs, types and classification of non-residential premises

Since market relations are currently very developed, the concept of real estate transactions has become very widely used. But in Russian legislation there is no clear concept for such actions, which causes some difficulties.

This problem worries businessmen who want to transform residential real estate into non-residential for business purposes. This question often arises for residents of houses who confuse non-residential premises with common property in the process of calculating utility bills. Read about the types and features of such premises below.

Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique.

Defining boundaries and rules

The boundary of the functional zones is established taking into account the intended purpose of the site. As a rule, according to the type of destination, the territories within the city limits are divided into the following types:

• suitable for residential development;
• allocated to special groups;
• optimal for the arrangement of production;
• necessary for life support, that is, for engineering, transport networks.

The rules that guide the zoning of free territories are spelled out in the Town Planning Code of the Russian Federation, in article number 35.

Usually, the functional zones of the master plan of an urban or other settlement are territorially limited to streets, highways, and highways. They can occupy any area both in one quarter and in several districts.

The main parameters by which the boundaries of functional zones are determined during the initial planning, that is, in the case of the commissioning of free new land plots, are spelled out in a collection of regulations called “Urban Planning. Planning and development of urban and rural settlements. The document was approved as a fundamental guide for developers in 2016 by the Ministry of Construction, Housing and Communal Services of the Russian Federation.

Usually this collection of normative acts and prescriptions is called in everyday life more briefly - "Rules". It is this document that indicates what is permissible to place, where it can be done, and where not. For example, it might look like this. Suppose, at the beginning of the last century, a factory was built, which has been successfully preserved to this day and continues to function. Of course, this production became a city-forming one, the settlement grew around it. However, according to the collection of regulations, new development near the production building is not allowed, and the housing already standing next to it should be gradually decommissioned, that is, resettled and demolished or used for other needs.

Of course, the definition of the boundaries of a particular zone is also affected by its intended purpose. Some of the secondary types, in principle, cannot have a clear framework. For example, power grids on urban functional zoning plans are indicated by thin lines penetrating all territories without exception. The same can be said about the transport infrastructure, roads, sewerage and various public utilities. That is, such functional zones, the purpose of which is to meet the basic needs of the population, do not have clear boundaries. In principle, they cannot be limited by anything. But this does not mean at all that there are no clear instructions for their location for such secondary zones. That is, poles with electrical wires are not installed in the center of the roadway, and cables are not buried deeper than it is prescribed in the rules.

The placement and arrangement of such zones is regulated not only by urban planning regulations, but also by a number of other legislative regulations, the list of which directly depends on the intended use of certain functional zones. For example, the arrangement and location of cemeteries, sewers, gutters with wastewater and other similar facilities are also coordinated with sanitary and environmental regulations.

Office space layout

Office premises can be of various sizes and configurations. The area of ​​the smallest office-offices in Russian business centers is 17-25 sq. m. This is a place to work 3-4 people. The most popular are offices with an area of ​​​​28-35 square meters. m - they can be creatively landscaped in their own way, effectively using every meter.If you have two or three adjacent offices, you can organize an open space by simply removing extra walls, or just one of them - a mixed office type. According to statistics in Russia, approximately 15% of office space is not used rationally, due to initially unsuccessful planning. In Western countries, almost all offices are designed according to the principle of Open Space, only the management has offices.

    

Employee divisions

It is important to consider that for different types of work, on different equipment, a certain area and other parameters are required for each workplace:

• if the work is carried out on old computers, then each person is allocated about 6 square meters;
• on modern, liquid crystal or plasma displays - 4.5-5 square meters;
• the distance from the screen to the screen of monitors standing one after the other - 2 m;
• when performing creative or demanding work, places should be separated from each other by partitions up to 2 m high.

The concept of an “employee workplace” does not include furniture or aisles - this is additional space that needs to be optimized. Double-sided tables for two workers will take up much less space than two separate ones. Cabinets and racks are replaced with many shelves, saving usable space.

Depending on the specifics of the work, a computer and a telephone can be located on each table, and a printer, fax, copier - in a conspicuous place, but for use by the whole unit. Noisy devices should be located next to noise absorbing panels. Server equipment is best placed in a separate utility room. Paper documents are stored in an archive - it can be a small safe or an entire room.Accounting, reception, personnel department, head of the company can be located in separate rooms. For each of the premises, a certain set of furniture is provided - work tables with chairs, cabinets for outerwear and documentation, computers, office equipment.

Head office

Management is almost always in a separate office - it's quiet, comfortable, beautiful, there is a sufficient level of privacy for serious work. Usually this is a room with an area of ​​​​10-15 square meters, up to four people can work in it at the same time. The interior reflects the activities of the company, is designed using elements of corporate identity. The boss's desk is preferably large, with many drawers, preferably with rounded edges so that the atmosphere does not seem too strict. Sometimes the manager's room is fenced off only by a high glass partition with one-way visibility, so that it is easy to observe subordinates.

    

Meeting room

In a separate, most often closed space, there is a negotiating room or a conference room. A mandatory attribute here is a large table. It can be T-shaped, rectangular - then the director is in front of everyone. For negotiations with equal partners, psychologists recommend round or oval, since this form allows you not to single out anyone separately. Luxurious upholstered furniture will also emphasize the solidity of the enterprise. A mandatory attribute of a conference room is intercom equipment, preferably built-in, multimedia devices.

    

Restroom

Recreation areas can be located in a separate place in the common room or in a separate room. Employees should be able to rest during lunch and other breaks.

Rest rooms should have:

• sofas;
• armchairs;
• table for food;
• coffee tables.

All this looks like a strict environment or "business mess", there may be indoor plants, decorative fountains, board games. Lighting should be soft, relaxing. Soundproofing the room is also desirable.

Types of partitions for office

Office partitions are divided into three main types: stationary, mobile and sliding. A suitable option is selected based on the purpose of zoning and the type of office. Let's take a closer look at each of these types.

Stationary partitions

When choosing stationary partitions for the office, it must be remembered that after installation they cannot be moved if there is a desire to redevelop, as they will become unusable

Therefore, it is important to carefully consider in advance how to arrange each zone in the premises.

There are many varieties of stationary partitions. They can be all glass, aluminium, single/double glazing or honeycomb polycarbonate, MDF, chipboard and other similar materials. Combined models are also common. With the help of glass partitions, you can make the office more spacious. Glass allows sunlight to freely enter any corner of the room. Aluminum frames with an impressive chrome finish add sophistication to office decor. Moreover, glass partitions are installed end to end, thanks to which it is possible to create aesthetic and easily erected walls.

If in the office you need to completely enclose a room, for example, a meeting room, so that outsiders cannot not only hear, but also see what is happening in it, then solid partitions without glazing are perfect for this purpose. The most economical option is structures made of cellular polycarbonate, MDF and chipboard. They not only divide the office into zones, but also provide optimal sound insulation in the room.

Mobile partitions

Zoning office space using mobile structures is easy and fast. Such partitions are a system of sections, in which fastening elements are provided in the form of connecting racks.

An important advantage of these structures over stationary counterparts is that they can be moved if necessary. They are quickly disassembled and assembled without requiring special skills.

Mobile partitions can be fully glazed, solid or combined. Regardless of the choice of design modifications, they help to effectively divide the office space into separate rooms. In the production of such partitions, various materials are used: cellular polycarbonate, MDF, chipboard, glass, etc. In addition, mobile structures have different sizes. Unlike stationary counterparts, they are not mounted from floor to ceiling, but can have any configuration.

Sliding partitions

Basically, sliding partitions are used in offices where it is planned to move a large flow of employees from one office to another. With their help, you can transform the room from one common room into several separate zones.If necessary, sliding partitions quickly unfold or fold into their original shape. They are great for holding corporate events or negotiations, as well as for organizing a temporary place for employees to relax.

What is the answer for what?

Receptionist

The presentation zone should acquaint clients with the activities of the company and its corporate values. A person should have purely positive emotions regarding this issue. To make the atmosphere memorable, in the design of the office for this part they do not use partitions and the usual racks. The role of barriers can be perfectly performed by overall plants in tubs and streamlined tables. It is necessary to take care of the comfort of visitors and create a cozy waiting area, furnishing it with comfortable upholstered furniture.

Office presentation area

Conference hall

The meeting room should accommodate a large number of participants. Her interior design in the office is distinguished by elegant austerity. Here, nothing should distract from the issues under consideration. The negotiating table will become the center of the interior composition. This piece of furniture in the office should be of respectable design and large dimensions. It is desirable that the design does not have corners. This will eliminate the possibility of dominance of someone talking to them, which is quite possible at a traditionally rectangular table.

The design of the conference room should not distract from the issues under consideration

Chief's office

Since business etiquette allows the manager to receive VIPs not in the conference room, but in his own office, then in his layout it is necessary to provide a corner where there would be an opportunity to talk "on an equal footing".To receive important clients sitting at your desk, even if it looks luxurious, is bad manners.

In the director's office, provide a meeting place for clients

Emotional release zone

The arrangement of this part in the design of the office must be approached with special sincerity. Here you must have upholstered furniture, a coffee table, a pleasant decor. You can interpret the site as a winter garden and even equip it with a system of waterfalls. The sound of running water is very helpful in relieving tension.

Recreation area in the interior of the office

Workplace

When planning office space, ordinary employees are increasingly placed in a common area, rather than seated in separate rooms. It's good in every way. First of all, space is saved, as well as the interaction of employees is optimized.

Accommodation of employees in the common area

To eliminate the temptation to engage in idle conversations, delimiters of personal zones are introduced, which can be both pieces of furniture in the office and:

• partitions;
• screens;
• blinds;
• sliding panels.

Zoning of workplaces with partitions

The interior design of the office in this part should be extremely concise, and the workplace itself should be comfortably organized. It should not be too spacious or cramped. Office psychology insists on maintaining standards. Crowding provokes a tense atmosphere in the team.